Business Unit Coordinator

Job ID

161226

Posted

04-Apr-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management

Location(s)

Bangkok - Krung Thep Maha Nakhon - Thailand

Provide administrative support to the business unit management and contract support team including:

• Handle general admin tasks in head office

• Responsible of updating and maintaining the central contract filing for the business unit

• Prepare and issue predefined reports for both internal and external customers regularly

• Maintain business unit leaders’ diaries

• Coordinate and attend meetings and prepare meeting minutes and follow up action undertaken

• Organize and coordinate team and contract review meetings

• Deal and manage queries from site staff and clients

• Arrange training courses for business unit support staff and contract managers

• Organize and manage business unit events

• Stand in and act as back up of contract support team

• Develop system and procedures to improve overall office operation efficiency

• Be the point of contact for marketing and communications related matters, apply knowledge with GWS team’s materials and share with other colleagues.

Provide support to the business development team, including:

• Prepare sales documentation, PQQ and tender returns

• Maintaining the bid program and plan

• Coordinate client clarification questions and responses to them

• Sources and researches data, information and knowledge in support of bids/pitches

• Compiles CVs and case studies in a consistent format

• Supports Bid Leaders with the organization of bid review / sign-off meetings

• Liaison with subcontractors

• Undertakes document design, production and formatting of the corporate bid template to create a finished document

• Assembles electronic and hard copy production for final binding and packaging

• Assist with the preparation of presentations and pitches for prospective clients

• Carries out documentation tracking submitted proposals and storage/archive client databases and mail lists.

• Ensure sales reports are up to date in Customer Relationship Management (CRM) system (i.e., Salesforce)

• Conduct market research to identify new business development opportunities

• Coordinate and arrange client events, meetings, appointments, and conferences

• Connect with marketing and communications and other internal business segment for FAQs on the new brand guidelines, best practices / successful campaign sharing, marketing & PR activities, coordinate for additional support requests and so on

• Provide effective administrative support

• Assist sales department as required

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)