Event Program Coordinator, Executive Education

• Job Number: 24035

• Functional Area: Event Planning

• Department: MIT Sloan Executive Education

• School Area: Sloan School of Management

• Employment Type: Full-time Temporary (Hybrid)

• Employment Category: Exempt

• Visa Sponsorship Available: No

• Schedule:

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  Job Description

EVENT PROGRAM COORDINATOR, EXECUTIVE EDUCATION, Sloan School of Management, to manage logistics, including pre, post, and on-site coordination of full event lifecycle, pivoting between the different tasks required for planning on-site and live online programs. Will organize catering for on-site programs, including dinners and receptions; arrange for external vendors and negotiate all contracts and pricing; manage all technical aspects of live online program deliveries, including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning and overlapping schedules and deadlines; participate in cross-functional project teams and proactively engage in continuous improvement of program operations; communicate with participants and clients and provide a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses related to logistics; and reconcile and balance budget post-program. A full job description is available at https://web.mit.edu/sloan-hr/jobs/ExecEdProgramCoord.pdf.

Job Requirements

REQUIRED: bachelor's degree and at least two years’ administrative and/or project/program management experience. Must be able to provide excellent customer service; lead and deliver complex and challenging programs; build relationships and respond to the needs of clients/customers, faculty, and program director; and multitask and work effectively in a pressured work environment with changing priorities and limited supervision. PREFERRED: three years' business experience, preferably in executive education or a business requiring comparable skills; experience with program, event, or project management in both live online and in-person settings; and familiarity with Sloan and MIT faculty. Job #24035-6Employment is contingent upon the completion of a satisfactory background check.This is a one-year term position with full benefits.5/14/24