APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Public Health Sciences (PHS) in the Penn State College of Medicine (COM), in Hershey, PA, is seeking applicants to fill the Director of Operations role.

Under the direction of the Department Chair, the Director of Operations is a senior-level departmental position that oversees the management of all the administrative, operational, and financial activities of PHS. This position collaborates closely with the Department Chair in strategic planning related to our missions of research, education, and outreach. In collaboration with the department Chair and COM Controller’s office, this position will also be responsible for budget development and tracking. Responsibilities include management of all fiscal operations for the department, working with the pre-award team on infrastructure development and the post-award team for financial needs for project implementation, and overseeing the annual budget planning and preparation process. Responsibilities also include oversight of all administrative support and general operations of the department, proactively addressing employee issues for a smooth workflow and allowing for a safe and respectful environment to foster excellence. This position will also act as a liaison with internal and external customers, sponsors, and key stakeholders.

Primary responsibilities include but are not limited to:

• Develop and implement departmental policies and procedures to improve the operational flow of departmental activities.

• Provide fiscal and operational oversight of all departmental operational, human capital, and project-specific funding.

• Develop strategic plans and make recommendations to meet departmental goals and overcome challenges.

• Practice sound leadership principles and continually seek out and implement best practices.

• Oversee budgets and infrastructures for all research projects following federal and Penn State policies and guidelines; provide education to faculty and staff on policy adherence, best practices/business tactics, fiscal management and allocation of expenses.

• Act as liaison to both internal University departments and offices as well as external sponsors, vendors and key stakeholders for negotiations, clarifications and overall communications for contractual issues.

Education and Experience:

This position requires a bachelor's degree (master's degree preferred), plus 8 or more years of relevant experience, including plus 3 years of supervisory experience.

The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a collaborative spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical.

Work Arrangements:

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Application Information:

Both a cover letter and resume must be submitted to be considered for this position.

The following clearances must be successfully completed for this position: 

• Pennsylvania State Police Criminal Background Check 

• Pennsylvania Child Abuse History

• Federal Bureau of Investigation (FBI) Criminal Background Check  

  The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The pay range for this position, including all possible grades is:

$86,300.00 - $129,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

Hershey, PA