SUMMARY

Associate Event Technician is a position within the Event Services department which is part of Media Services Academic Technology, within the Division of Academic Affairs. The Associate Event Technician will perform duties in association with room set-up, basic audio visual set-up, basic technical operations, quality control and inventory control of the equipment on MD Anderson's extended campus.

JOB SPECIFIC COMPETENCIES

1. Daily Operations

a. Set-up all aspects of institutional events utilizing Event Management System reports and diagrams, in addition to various forms of written and oral specifications.

• Room equipment set up includes but not limited to; participant tables, catering tables, registration tables, exhibit tables and panelist tables. Linens on registration and exhibit tables. Chairs, risers, podiums and poster boards.

• Perform basic set-up, operation and troubleshoot of audio and video equipment including but not limited to; control panels, microphones, sound systems, screens, projectors, monitors, recording equipment, connecting wires and cables, peripherals, flipcharts and other minor AV equipment.

• Assist with laptop and computer lab tasks including but are not limited to; straightening of chairs, printer maintenance (toner and paper), supplies stocked, headphones and computer equipment are operational. Notify Supervisor of any maintenance tasks required.

b. Tear down and return equipment properly to appropriate storage areas

c. Provide basic cleaning prior to and following events including but not limited to wipe down tables, credenzas, chairs, podiums and millwork. Notify Supervisor to coordinate additional cleaning or maintenance needs.

d. Notify Supervisor to ensure event area environments, restrooms, lighting, furnishings, aesthetics and structural integrity are properly maintained. Help submit 3-5000 and 4-info tickets as needed.

e. Ensure adherence to operational standards for events at MD Anderson's extended campus. Ensure Life Safety standards and ADA guidelines are followed.

f. Assist with distribution and posting of event bulletins and door sign (paper).

2. Communication

a. Maintains exceptional communication skills throughout all functions of client interaction and inter/intra departmental personnel.

b. Maintains confidentiality of proprietary information presented in MD Anderson Events.

3. Asset Management

a. Coordinates with Supervisor and Event Technicians to track the movement of event inventory ensuring equipment is not lost, stolen or misplaced.

b. Notify Supervisor in identifying needed equipment repair and service.

c. Assist with periodic activities to ensure long term care and preventative maintenance of all audio visual equipment.

4. Handles projects for Manager and Supervisor as necessary and other duties as assigned

This Position Description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

High school diploma or equivalent. One year of related experience in conference center support, hospitality, media services or related field.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 167843

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 39,000

• Midpoint Salary: US Dollar (USD) 49,000

• Maximum Salary : US Dollar (USD) 59,000

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Onsite

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: No

• Science Jobs: No

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