Working with Us

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

Job Title: Executive Assistant

Position Summary: The primary focus of this role will be to provide office administration, executive administrative and organizational support to the FP&A and Site Finance Leadership in Hyderabad, India. The selected candidate is expected to perform their duties with a high degree of independence while exercising expert judgement to address matters on behalf of the team. This level of performance includes, but is not limited to the following:

• Thinking and acting proactively on behalf of the executive to ensure the smooth running of their day to-day activities as well as the overall functioning of the group.

• The ability to think ahead and anticipate and resolve problems before they occur.

• The ability to resolve issues independently and proactively, represent the executive and their teams internally and externally with a high degree of professionalism, and have the ability to multi-task and as such be able to prioritize highly diverse, time sensitive and often complex projects, activities, and tasks with minimal supervision.

Key Responsibilities: Responsibilities (include, but are not limited to):

• Perform diverse administrative duties, which by nature of the position involve high-level contacts and exposure to sensitive information necessitating the considerable use of confidentiality, tact, diplomacy, discretion, and judgment.

• Work directly with the FP&A LT, site finance LT and extended team members as warranted.

• Proactively maintain calendar; looking ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems, and issues, and take appropriate steps to produce desired outcomes with minimum assistance from manager.

• Acts as the business process owner of Leadership Team members SharePoint and MS Team sites and supports vendor-facing activities.

• Manages and updates access, content, communication, and administrative changes to the Share Point system as needed.

• Partners with the Leadership Team on Hyderabad related activities and assists the Hyderabad Engagement Team

• Support staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing conference connections, support in preparing agendas, and collection and distribution of pre-reads, generating meeting summaries and appropriate archiving of information.

• Schedule internal and external meetings, arrange travel including international aligned with corporate guidelines, proactively review, and refine travel arrangements.

• Support staff onboarding activities, including new hire systems set up and ‘welcome’ activities.

• Prioritize activities and act based on an understanding of department objectives, customer needs, and BMS business strategy.

• Handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

• Collaborates with and supports other GBO team members and partners with the other admin team members

• Demonstrates and inspires confidence and trust of others and maintains the highest standards of personal integrity.

• Acts in the best interest of the business and seeks feedback to improve performance.

Qualifications & Experience

• 5+ years of Executive Administrative experience.

• Must be able to handle multiple projects, prioritize competing demands and requests by taking initiative to adjust or change priorities and must be able to work independently.

• Ability to work effectively under pressure to meet deadlines.

• Excellent organizational, record keeping and communication skills (oral and written) including ability to draft correspondence upon request of manager.

• Proficiency with Microsoft Office Suite, Outlook, Calendar, SAP, SharePoint and working experience with Concur, Ariba/SAP, is strongly desired.

• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

• A strong work ethic to generate high quality work under tight deadlines.

• Possess a high level of energy, strong work ethic, resourcefulness, and flexibility.

• Ability to anticipate and be proactive is critical.

• Experience working within the biotechnology or life sciences sector.

• Around the world, we are passionate about making an impact on the lives of patients with serious diseases.

• Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Company: Bristol-Myers Squibb

Req Number: R1581320

Updated: 2024-06-02 02:39:10.847 UTC

Location: Hyderabad-IND

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.