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Rutgers The State University Program Support Specialist in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Support Specialist
Job Category Staff & Executive - Project/Program Management/Planning
Department RWJ-CARE-PCC
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Center Advancing Research and Evaluation for Patient-Centered Care (CARE-PC) at the Robert Wood Johnson Medical School.Under the guidance of the Principal Management Assistant, the Program Support Specialist contributes to the administrative, fiscal, contractual and regulatory activities of CARE-PC's future and current awards including NIH R01: Adapting and implementing evidence-based breast cancer follow-up; NIH R01: Reducing Urban Cervical Cancer Disparities Using a Tailored mHealth Intervention to Enhance Colposcopy Attendance; NIH R00: Optimizing Colorectal Cancer Screening among Patients with Diabetes in Safety-Net Primary Care Settings: Targeting Implementation Approaches; AHRQ/PCORI P30: Learning Health System Scientist Training And Research in New Jersey (LHS STAR NJ); NCATS UL1: National Institutes of Health, New Jersey Alliance for Clinical and Translational Science (NJ ACTS); as well as activities of the Rutgers Network of Affiliated Family Medicine Residencies (NAFMR) which offers high quality educational programs for medical residents throughout New Jersey.Among the key duties of this position are the following:
  • Under the guidance and direction of leadership and the Program Support Coordinator, provide advanced administrative support, contribute to program development, and evaluate activities for improvement.
  • Evaluates ongoing CARE-PC and NAFMR programs and activities periodically to identify improvement opportunities and enhance functionality.
  • Research goods/services, submit purchase requisitions, monitor blanket purchase orders, and ensure expenditures align with allocated funds. Oversee database and tracking systems for financial transactions and prepare budget/statistical reports as requested.
  • Initiates agreements and contracts with external entities, oversee special arrangements, procedures, and invoices for cost recovery. Negotiate service contracts and review/revise vendor bid specifications as needed.
  • Organizes and maintains both paper and digital records, providing information for reports as needed following prescribed guidelines. Execute data collection, analysis, entry, and retrieval using various software packages.
  • In collaboration with management, develop and implement standard operating procedures (SOP's) to streamline administrative processes and assist faculty, staff, and students with maintaining calendars, processing expense reports, honoraria, stipends, and travel arrangements.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 22S
Position Salary
Annual Minimum Salary 59590.000
Annual Mid Range Salary 71303.000
Annual Maximum Salary 84513.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree, plus two (2) years of professional level experience in a business office, government agency or university setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Strong organizational skills, attention to detail and the ability to take initiative and work both independently and as part of a team.
  • Strong oral and written communication skills and ability to prioritize work across multiple projects.
  • Computer skills required: Microsoft Office Suite (Word, Excel, PowerPoint) and Zoom/Webex/MS Teams video conferencing platforms.
  • Willingness to learn and utilize additional specialized software applications.
  • Must be able to provide own transportation to meeting sites as necessary (mileage, parking, tolls reimbursed).
Preferred Qualifications
  • Two (2) years of demonstrated experience planning events and hosting in-person and virtual meetings through video conferencing software, updating professional websites and social media pages (Facebook or LinkedIn).
  • Knowledge of institutional software applications preferred: Oracle Expense Management, MarketPlace, and PeopleSoft, and digital content management.
  • Bilingual skills (English/Spanish).
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 pounds.
  • Work Environment: Office environment. Moderate noise.
Special Conditions
Posting Details

Posting Number 24ST1209
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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