Description/Job Summary

Under general supervision, the Billing Assistant is responsible for assisting Billing Coordinators with billing related inquiries, proformas, invoice processing, data processing and related administrative duties.

Responsibilities/Duties

• Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices

• Assist Billing Coordinators with the filing of bill packages

• Maintain and update special instructions related to billing attorneys' clients and matters

• Assist with electronic invoice submissions

• Respond to internal inquiries in a timely manner

• Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service

• Observe confidentiality of client and firm matters

• Provide administrative support as needed (ie. filing, providing client invoice copies, pulling disbursement back up)

• Flexibility to work additional hours as needed

• Assist with special projects as needed

• Perform other duties as assigned

Required Skills

• Strong communication skills, both written and oral

• Ability to effectively present information verbally and in writing

• Basic math skills: add, subtract, multiply, and divide

• Ability to use an accounting calculator

• Ability to utilize computerized accounting and payables software programs (ie. CMS, Excel, Word)

• Ability to work effectively individually independently, at times with minimal supervision in a fast-paced environment

• Must be able to work collaboratively in a team environment

• Proficiency in MS Office Suite and Excel

• Strong attention to detail

• Strong customer service skills

• Demonstrated analytical and problem solving skills

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

• Ability to adapt to all work situations in order to achieve desired results

• Ability to use discretion with sensitive and confidential information

Preferred Skills

• A minimum of 1-2 years billing, finance or accounting experience in a law firm environment

• Minimum 1 year experience with 3E or related applications

Required Education

• High School diploma or GED equivalent

Preferred Education

• BA preferred

Details

Salary Information

NY only: The estimated base salary range for this position is $65k to $75k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

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