Finance Payments Coordinator (aHEO) - Finance & Business Affairs/ Accounts Payable ---REOPENED---

Job ID

27395

Location

Hunter College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The Office of Finance and Business Operations (FBO) administers the accounts payable and certain banking functions for all Hunter administration offices and academic departments, while providing guidance to the Hunter Community on various financial practices and policies. The Office of Accounts Payable within FBO processes all payments and related transactions for Tax Levy (New York State funding and New York City funding), and Non-Tax Levy sources for Hunter College. Accounts Payable also processes payments against New York City and non-tax-levy funding sources for the College.

Reporting to the Accounts Payable Director, or designee, the Finance Payments Coordinator of Travel and Expense provides analytical support for the day-to-day reconciliation of State issued credit card charges, to ensure that all credit card usage is consistent with all internal CUNY policies as well as with all State Rules and Regulations. The Finance Payments Coordinator maintains travel vouchers and expense reimbursements; and reviews the entries of the expense module to ensure that both Travel and Expense entries adhere to the travel guidelines set forth by the Office of the New York State Comptroller, NYC Comptroller and/or CUNY Internal Policies. The Finance Payment Coordinator will also deliver training to the University Community and as needed.

• Coordinates with credit card users to reconcile credit card transactions in CUNYfirst, with accompanying receipts and business purpose for the T-Card, Net Card and/or P-Card as appropriate;

• Assists with the auditing of credit card transactions requested by CUNY Central Office and the

• State Oversight Office, to ensure the College meet required business rules;

• Set up new users and update existing user profile in CUNYfirst Travel & Expense Module;

• Reviews, audits and processes expense reports for the College community users;

• Monitors and process Travel and Expense user access requests; respond to inquiries and trouble shoot end user issues;

• Maintains all travel related documents, monitor payments, and voucher interface to SFS to ensure each travel voucher is complete and contains appropriate backup documentation;

• Coordinates College usage data and respond to State Audit credit card usage inquiries, follows up with the colleges to ensure timely response to State Audit credit card usage inquiries;

• Verifies appropriate general ledger coding for charges and track expenditures of credit card statements to facilitate completion of financial objectives established by the Office of Finance and Business Operations;

• Keeps current with all changes occurring in the Federal GSA Per Diem Rates, and with rules and regulations governing credit card usage, and applies said knowledge to the review of all travel transactions;

• Conducts established trainings for Travel and Expense, and Credit Card usage for end users within the College community;

• Assists with special projects and performs related duties as assigned.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

• Bachelor’s degree in Accounting or a business discipline preferred;

• Two years of accounting, financial reporting, and/or financial analysis experience preferred;

• Knowledge of People Soft/Oracle or other large ERP system is a plus;

• Excellent oral and written communication;

• Detail oriented and accurate with strong numerical analysis, evaluation, and research skills;

• Strong writing/verbal communication, interpersonal, and presentation skills to work effectively with diverse stakeholders of various organizational levels;

• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer responsive office;

• Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by set deadlines;

• Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel, Office 365, Power Point and online general ledger and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports

• Creates and maintains various spreadsheets related to financial analysis

• Processes and tracks transactional entries

• Provides support in the administration of various business operations

• Coordinates with various departments on accounting matters

• Monitors systems and operations to assure a smooth workflow

• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.($57,517 - $79,726)

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 27395

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts;. New users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).

Incomplete applications will not be considered. Please include:

• Cover Letter and/ or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

---REOPENED---

The search will remain open until the position is filled. The committee will begin reviewing complete applications on April 22, 2023. Applications submitted after the deadline will only be considered if the position/s remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.