Financial Specialist - College and Career Development JobID: 92956

• Position Type:

  Office Professionals/ Financial Specialist

• Date Posted:

  5/1/2024

• Location:

  Instructional Support Center

• Date Available:

  07/01/2024

  Job Code: Financial Specialist - 030345 Standard Hours: 40 Department: College and Career Development - 221300 Empl Class: NA

  Minimum Salary: $41,364.00/Annually

  Maximum Salary: $68,069.00/Annually Scheduled Days: 245

  Target Openings: 1

     License and Certification Qualifications: None required.Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.Experience Qualifications: Four years of experience working with budgets, accounting, and reconciliations required. Experience in governmental accounting preferred.Skills Qualifications: Ability to coordinate multiple tasks and priorities; ability to maintain strict confidentiality of information; strong spelling, grammar, and proofing skills; ability to follow specific verbal and written instructions; ability to prepare reports and draft professional business correspondence; ability to respond to inquiries and requests from internal and external customers; ability to manage budgets, analyze, and solve problems; knowledge of accounting and budgeting methods; proficient with spreadsheet applications; ability to analyze and reconcile budgets; effective written and oral communications skills; ability to interpret and analyze financial and statistical data; ability to act as a representative of Gwinnett County Public Schools (GCPS); ability to work across functional boundaries and interact with employees at all levels of the organization; demonstrated knowledge and skills with computer software, particularly Microsoft Office Suite (Access and Excel) and Adobe products required; knowledge of PeopleSoft or a similar application and student information systems preferred; knowledge of Apple products and ability to troubleshoot technology issues on a network.Primary Responsibilities: Analyze, process, and maintain all functions related to budgets as required by internal and external sources for the department of College and Career Development, assist in the preparation and maintenance of budgeting including preparing, updating, and maintaining reports, leave accounting, miscellaneous payroll, GADOE grant reporting, staff development stipends, and purchasing card transactions.1. Assist the Executive Director with the annual budget preparation and execution along with all accounts payable processes for the Department of College and Career Development.a. Manage the CTAE staff development budget and process expenditures.b. Prepare trend and forecast reports.c. Serve as the grant liaison for the Department of College and Career Development.d. Facilitate internal and external audit activities.e. Act as the liaison to vendors, ensuring all services/products procured are according to contractual specifications and payment rendered following district standards.2. Manage all purchasing processes for the Department of College and Career Development.a. Serve as the departmental procurement officer and liaison with the Business and Finance Purchasing and Property Management Department.b. Manage equipment and major asset procurement including ordering, request for quotes, and annual contractual services bid awards, deliveries, and inventory management.c. Manage all purchasing card functions for the department including approving transactions, assigning funding sources, statement reconciliation, and preparing monthly reports.3. Support the financial soundness of the department by advising the Executive Director of College and Career Development on all financial and budgeting issues.a. Assist in developing the department budget, preparing grant applications by conducting financial analysis and research on trends and variances, and providing reports to aid in the decision-making process to prepare fiscal year budgets.b. Manage all department budgets, including but not limited to, Fund 104 Department, Fund 135 Industry Certifications Grants, Fund 452 Perkins Grant, Fund 455 Perkins Plus Grant, Fund 456 Perkins IV Carryover Grant, Creativity, Innovation and Entrepreneurship Team (CIET) Grants, Perkins Innovation Grant, Architecture & Construction Grants, and Fund 129 Capital Equipment Grant budgets.c. Prepare and maintain teacher extended day (vocational supplement) contracts using Adobe Sign via e-mail and submit to the Payroll Services Department.d. Conduct annual financial analysis of school-based enterprise revenue and expenses.e. Provide local schools with substitute teacher and travel funding for CTSO student competitions and staff development training.f. Coordinate and manage all reporting and inventory function for the GADOE 5yr Risk Assessment Review for CTAE.4. Manage the setup and maintenance of all activities and fees in School Store Point of Sale System.a. Provide training classes and materials related to School Store Point of Sale System.b. Prepare and maintain School Store Point of Sale System training materials including user manual, job aids and associated forms.c. Prepare annual training calendar for local school staff.d. Develop and instruct ongoing training classes for various School Store Point of Sale System initiatives.e. Coordinate and manage annual fall orientation process in School Store Point of Sale System.5. Develop and maintain an effective cooperative partnership with other departments, staff members, and advisory groups.6. Ensure that Career and Technical Student Organizations (CTSO)advisors are aware of travel budgets and that advisors are following GCPS travel policy and procedures.a. Process Overnight Travel Requests and ensure overnight reimbursements are accurate and forward to the Financial Operations Department. 7. Communicate with local school bookkeepers and the Financial Operations Department to ensure compliance with local, state, and federal guidelines and processes.a. Prepare teacher budgets and assist local school personnel in managing the budget per department/location.b. Provide guidance and support to local school personnel, Financial Operations Department, and the Internal Audit Department regarding school based enterprises within the schools.c. Process and manage the budget amendment process and communicate effectively with the Budgets Office. 8. Maintain and process monthly purchase card transactions and travel card transactions and reconcile and print the monthly reports for the Department of College and Career Development along with the offices of CTAE and AI/CS.9. Perform other duties as assigned.Physical Demands:While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.