DBPR/IT - Administrative Assistant II - OPEN COMPETITIVE

Date: May 21, 2024

Location:

TALLAHASSEE, FL, US, 32301

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829012

Agency: Business and Professional Regulations

Working Title: DBPR/IT - Administrative Assistant II - OPEN COMPETITIVE

Pay Plan: Career Service

Position Number: 79000242

Salary: $1,260.00 - $1,386.00 Bi-weekly

Posting Closing Date: 06/07/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

DIVISION OF TECHNOLOGY - DIRECTOR’S OFFICE

ADMINISTRATIVE ASSISTANT II

Working Title: IT Purchasing Assistant

Position Number: 79000242

Hiring Salary: $1,260.00 - $1,386.00 Bi-weekly

OPEN COMPETITIVE

Anticipated Vacancy

Our Organization and Mission:

The Division of Technology is dedicated to leveraging innovation, collaboration, and efficiency to empower progress, enhance digital infrastructure, and ensure technological advancements benefit society as a whole.

The Work You Will Do:

This position provides professional administrative support for the Division of Technology by performing fiscal, purchasing and property control functions and assists in conducting daily administrative activities.

Your Specific Responsibilities:

• Provides operational support to the Division of Technology’s Director’s Office and units within the division.

• Handles administrative tasks (printing, filing, binding, etc.) for managers as needed.

• Prepares correspondence and documents as requested.

• Schedules appointments and return calls as requested.

• Acts as Division’s Receptionist who receives and routes incoming calls to the Division to the appropriate individual.

• Manages incoming and outgoing mail, including shipping.

• Responsible for purchasing Technology items and office supplies and telecommunications equipment for the Division and Department using a Purchasing Card (P-Card) and/or the MyFloridaMarketPlace (MFMP) eProcurement system, in accordance with the Department policies and State of Florida purchasing statutes and rules.

• Responsible for monitoring and working in the IT Purchasing queue tickets, updates with detailed notes and resolves tickets when completed.

• Assists in receiving, documenting and coordinating Department mobile devices, tablet devices and IT assets.

• Responsible for collecting and reconciling P-Card transactions in WORKS and other invoices before submission to the Division’s Budget Coordinator or F&A for approval and payment processing. Also responsible for maintaining files and spreadsheets of detailed records.

• Performs related work as required.

  Knowledge, Skills & Abilities:

• Knowledge of office procedures and practices.

• Excellent telephone etiquette.

• Knowledge of Microsoft Office Suite.

• Exhibits initiative and follow-through.

• Ability to work independently with minimal supervision.

• Ability to plan, organize and coordinate work assignments.

• Exhibits integrity in dealing with confidential or sensitive issues/correspondence.

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, and purchasing.

• Ability to understand and apply rules, regulations, policies, and procedures.

  Minimum Requirements:

• Four (4) years of administrative or clerical experience in a professional office environment;and

• At least two (2) years of experience using the Microsoft Office Word, Excel and Outlook;and

• Valid Driver License.

  *Applicants must complete all fields in the Candidate Profile. Work history, hours worked and formal education are required to qualify for this position.

  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information.*

  The Benefits of Working for the State of Florida:

  “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.

• Nine annual paid holidays and one personal holiday.

• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida.

• Ability to earn up to 104 hours of paid sick leave annually.

• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.

• The State of Florida provides a $25,000 life insurance policy to eligible employees.

• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.

• Tax deferred medical and childcare reimbursement accounts are available.

• Tuition waiver program to attend an approved State of Florida College or University.

  For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

  Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

  NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

  Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

  The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

  SPECIAL REMINDERS:

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

  A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

  The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee