Job Title: Executive Office Assistant - Support

Job Type: Full-time

Location: Virginia Beach, Virginia

All of us at Chartway stand united in our strong culture of listening and learning. We treat people with respect, integrity, and kindness, and are committed to continuously developing a diverse and inclusive workplace where team members are empowered to be their authentic selves. All backgrounds, viewpoints, and life experiences are welcome, knowing this commitment strengthens our credit union family and communities.

This position is responsible for providing administrative support to the executive offices as assigned with reporting responsibility to the Executive Office Support Manager. Responsible for assisting and supporting the general business needs of the executive offices, including help with internal communications, event coordination, reporting and other business initiatives. In the absence of the Executive Office Coordinator and/or Executive Office Assistant (operations), this position is responsible for duties assigned to those roles as directed.

Responsible and Accountable for:

• Interacting closely with the VP Corporate Planning and Executive Office Support Manager to facilitate completion of executive office projects and assignments.

• General housekeeping of the Executive Offices, including ordering supplies, upkeep of kitchen, copier, and supply rooms, etc.

• Preparing internal / external communications as directed, including deliverables for monthly correspondences, such as birthday cards, emails, etc.

• Daily distribution of incoming / outgoing mail for the executive offices. Coordinating & communicating the participation in community / business-related meetings and events as requested, including calendar appointments, meeting setup, and compiling any necessary assets, documents, or materials. Examples: business luncheons, Board/SLT photos, sponsorships, team member celebrations, internal/external events, ticket & apparel distribution, etc.

• Supporting SVPs/VPs with calendar, correspondence, report prep, admin requests, etc.

• Maintains all enterprise credit cards, including processing for payment, completion of monthly reconcilement, uploading invoices, etc.

• Assists with travel arrangements and logistics for team members attending events, includes the authority to purchase necessary airfare, lodging & transportation services as needed and within budget according to the travel authorization.

• Providing support and backup to other administrative team members as assigned.

Knowledge, Skills and Abilities:

• Outstanding organizational skills with a strong attention to detail

• A self-motivated individual who can work independently with a strong initiative and ability to prioritize multiple tasks/activities within specified deadlines

• Collaborative problem solver

• Exceptional communication skills both verbally and in writing

• Solid computer skills, including MS Office, Adobe Acrobat/Kofax PDF, and demonstrated PowerPoint experience

Ability to understand and be aware of possible suspicious activities or transactions by members or by team members, directors, executives, or officers of the credit union. Promptly notify leadership as required by credit union policy if unusual activity is observed which could be an indication of financial crime or efforts to evade reporting requirements of the Bank Secrecy Act or other laws and regulations.

Education and Experience:

• Education: High school diploma or GED required. Associates/Bachelor’s degree preferred or equivalent experience.

• Experience: 2-3 years executive support and administrative assistance experience, including event / travel coordination; 1-2 years progressively more responsible job-related experience

Chartway offers a competitive salary and a comprehensive benefits package. Candidates must have a good credit history for consideration. Salary requirements must be included, and resumes must be accompanied by a Chartway Employment Application for consideration.

Chartway Federal Credit Union is an EOE/M/F/ Disability/Vet Employer.

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